Group Administrator - Church Operations Group

Objectives of Position

• Support Church Operations in managing group-level administrative work in support of church operations.

 

Primary Duties & Responsibilities

 

• Support general administration of SJSM Village integration and operations.
• Support general administration of church AGM.
• Support general administration of events.
• Manage content on the staff intranet system to ensure accuracy.
• Manage and coordinate requests for the use of space by external organizations and village entities.
• Support HR function in the following areas: onboarding of new hires; filing of MOM surveys; administer staff benefits (insurance claims, leave processing, long service awards, etc); assist in staff training processing and filing for grants; provide support on use of HRMS; and processing of payroll, CPF, IRAS and other regulatory contributions.

 

Secondary duties

• Manage and support other HR administration.
• Manage staff fund accounts.
• Perform other group-level administrative duties as assigned by the supervisor.

Our Requirements

• Minimum 3 yrs working experience as an administrator.
• Good organizing and execution skills.
• Good teamwork and interpersonal skills.
• Familiar with processing payroll using PayDay an advantage
• Good knowledge of MOM labour requirements
• Good working knowledge of MS office such as word document, excel spreadsheet and powerpoint.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Administrator - Spiritual Formation Group

 

Primary Duties & Responsibilities

 

Baptism and Confirmation

• Prepare necessary documents related to Baptism and Confirmation.
• Conduct briefings for candidates for Baptism/Confirmation services.
• Liaise with relevant ministries on logistics for Baptism/Confirmation services.
• Liaise with Diocese of Singapore for relevant administrative processes.
• Provide backend support for the conduct of baptism and confirmation courses.

 

CE courses

• Provide backend support for the conduct of CE courses as needed.

 

Family Life Ministry (FLM)

• Admin support for FLM Marriage Preparation Course (MPC) & MPC Retreat, The Marriage Course, The Parenting Course, Seminars/Events, weddings in SJSM, Seasons of Life Publication.
• Facilitate admin co-ordination for events: Booking of venue, use of venue facilities, caterers, projection/sound system.
• Assist in publicity/promotion of events, church bulletin notices.Registration admin process: registration forms collation (emails/info desk/post), attend to registration at event and enquiries.
• Book-keeping admin of monies collection, payment, claims, reimbursement.

 

Secondary duties

• Maintain records for reporting, keep track of resources (print and non-print).
• Any other duties as assigned by the Group Head or Team Leader.

Our Requirements

• Minimum Diploma-holder with at least 5 years of relevant work experience.
• Strong administrative skills, detail-oriented and comfortable with using IT; familiarity with using online conferencing platforms such as Zoom will be an added advantage.
• Proficient in MS Office applications (Excel, Word, PowerPoint) and able to use features like Mail Merge, simple pivot tables, etc.
• Some customer service experience will be an advantage; have a pleasant personality with good EQ and people skills.
• Able to work independently and problem solving.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

 

Objectives of Position

• To support technical operations of sound systems and related audio-visual equipment related to the music ministry in the various worship facilities.

 

Primary Duties & Responsibilities

• Effectively set up / operation of the church’s sound system and projector / camera equipment, including accessories e.g. mike stands, cables, music stands etc.  To work as a team with Music Ministry Department members to ensure smooth running of church events.
• To troubleshoot such equipment and send/collect/re-setup such equipment for repair when necessary.
• Housekeep equipment storerooms.
• Maintain an up-to-date inventory of equipment in all sanctuaries and meeting rooms.
• To work with contractors and suppliers to effectively maintain sound, audio-visual and video equipment for regular use at all sanctuaries, including sending for repair, collecting, re-setup and where necessary troubleshooting.
• Provide hands on operational training, shutting down and housekeeping guidelines to Volunteers and Staff who support Church Services, Meetings and Events.
• Where necessary to do the “Live” mix for services, ad-hoc events where volunteers are not able to.
• • Sermon editing and other ad-hoc recordings.

 

 

Secondary duties

 

• Where necessary, provide equipment for off-site use upon request.
• Oversee the Sermon Recording process in partnership with IT department and personnel. Edit recorded sermons and video, upload onto servers.  Where necessary to provide recordings in partnership with Info Desk and CE Department for sale.
• Schedule and coordinate work with contractors and suppliers.

Our Requirements

• Good communication skills.
• Interest and passion for Music and Technical /Sound excellence.
• Able to work independently and enjoys working with people.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Team Lead, Administration & Events Management - Church Operations

 

Duties & Responsibilities

• Provide supervision and operational directive to the secretariat team on office administration, church membership database, worship services’ and events management matters.
• Ensure smooth operation of office administration, provide liaison and coordination between ministries and operation teams.
• Ensure smooth operation for weekly services, provide liaison and coordination with respective congregations and ministries.
• Provide guidance and care to ministry administrators including organizing skill-based and personal development training.
• Manage and maintain Church Master Calendar and Events & Special Services list.
• Assist Vicar’s Office to plan and assign manpower resources to church wide activities, services and major events.
• Plan, manage and monitor Admin & Events Management Department’s budget and expenditure.

 

 

Our Requirements

• Minimum a degree in Management Studies or other discipline
• Minimum of 2 years of experience as an administrative manager.  Experience in events management is an advantage
• Good management, communications and inter personal skills
• Able to work well in a team as well as independently and under tight timelines
• A team player to facilitate collaboration work across ministries
• Proficient in MS Office Applications

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Administrator, Administration & Events Management - Church Operations

 

Duties & Responsibilities

Manage administrative duties for worship services and events

• Administrative duties for events include

• liaison with vendors and ministries
• collaboration with internal ministries for manpower needs
• conduct briefings for volunteers for events
• plan and prepare Gantt chart/timeline for church wide events
• Assist the operations team in Ad hoc events or church wide events.
• Manage and coordinate events with external organizer held in church

 

• Administrative duties for worship services include

• support regular weekend services
• manage and perform sacristan duties
• performing duties at the Info Desk
• preparing schedules for Info Desk and sacristy teams
• supporting church-level events and services (e.g. Lent and Advent seasons)

 

Our Requirements

• Minimum GCE “A” level or Diploma equivalent
• Minimum of 5 years of administrative experience.  Experience in events management is an advantage
• Strong spoken and written communication skills are required to collaborate with various key ministries
• Able to work well in a team as well as independently and under tight timelines
• Proficient in MS Office Applications

 

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg