Group Administrator - Church Operations Group

Objectives of Position

• Support Church Operations in managing group-level administrative work in support of church operations.

 

Primary Duties & Responsibilities

 

• Support general administration of SJSM Village integration and operations.
• Support general administration of church AGM.
• Support general administration of events.
• Manage content on the staff intranet system to ensure accuracy.
• Manage and coordinate requests for the use of space by external organizations and village entities.
• Support HR function in the following areas: onboarding of new hires; filing of MOM surveys; administer staff benefits (insurance claims, leave processing, long service awards, etc); assist in staff training processing and filing for grants; provide support on use of HRMS; and processing of payroll, CPF, IRAS and other regulatory contributions.

 

Secondary duties

• Manage and support other HR administration.
• Manage staff fund accounts.
• Perform other group-level administrative duties as assigned by the supervisor.

Our Requirements

• Minimum 3 yrs working experience as an administrator.
• Good organizing and execution skills.
• Good teamwork and interpersonal skills.
• Familiar with processing payroll using PayDay an advantage
• Good knowledge of MOM labour requirements
• Good working knowledge of MS office such as word document, excel spreadsheet and powerpoint.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Team Lead, Facilities Management

Objectives of Position

• To lead and provide godly direction, supervision and good stewardship in matters relating to SJSM Village facilities operations and management in support of the mission and vision of the church to reach a world in need of Christ.

 

Primary Duties & Responsibilities

 

• Strategize, coordinate and plan facilities operations and management in support of church ministries in SJSM Village in fulfilling the mission and vision of the church.

• Provide care, direction and supervision to a team of staff to ensure facilities and environment within the church is well maintained and serviceable.
• Manage and ensure applicable regulations and requirements related to fire safety, building controls, workplace safety, environment and land use are complied with.
• Support in the development, review and compliance with governance and operational policies and processes related to facilities management.
• Manage the tendering, request for proposals, and approval processes for renovation projects and contracts to support the growth and development of the church and village.
• Provide oversight to ensure projects are completed according to contractual specifications and performance requirements.

Secondary duties

• Oversee the management of service contractors by staff team.
• Manage and maintain documentation related to facilities contracts, projects and payments.
• Manage mandatory submission of facilities related surveys or information requests to relevant authorities.
• Function as Incident Manager in the event of an incident in the absence of the Head of Church Operations.
• Perform the role of a Fire Safety Manager.
• Perform any facilities management related work as assigned by supervisor.

 

Our Requirements

• Minimum Bachelor’s Degree in Engineering & Diploma in Facilities Management or equivalent.
• Minimum 5 years of experience in Facilities Management.
• Mature Christian with good management and communications skills.
• Good planning and organizing skills.
• Good working knowledge of MS Word, Excel, and Powerpoint.
• Good general IT skills and competencies.
• Member of SJSM would be an advantage.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Administrator - Spiritual Formation Group

 

Primary Duties & Responsibilities

 

Baptism and Confirmation

• Prepare necessary documents related to Baptism and Confirmation.
• Conduct briefings for candidates for Baptism/Confirmation services.
• Liaise with relevant ministries on logistics for Baptism/Confirmation services.
• Liaise with Diocese of Singapore for relevant administrative processes.
• Provide backend support for the conduct of baptism and confirmation courses.

 

CE courses

• Provide backend support for the conduct of CE courses as needed.

 

Family Life Ministry (FLM)

• Admin support for FLM Marriage Preparation Course (MPC) & MPC Retreat, The Marriage Course, The Parenting Course, Seminars/Events, weddings in SJSM, Seasons of Life Publication.
• Facilitate admin co-ordination for events: Booking of venue, use of venue facilities, caterers, projection/sound system.
• Assist in publicity/promotion of events, church bulletin notices.Registration admin process: registration forms collation (emails/info desk/post), attend to registration at event and enquiries.
• Book-keeping admin of monies collection, payment, claims, reimbursement.

 

Secondary duties

• Maintain records for reporting, keep track of resources (print and non-print).
• Any other duties as assigned by the Group Head or Team Leader.

Our Requirements

• Minimum Diploma-holder with at least 5 years of relevant work experience.
• Strong administrative skills, detail-oriented and comfortable with using IT; familiarity with using online conferencing platforms such as Zoom will be an added advantage.
• Proficient in MS Office applications (Excel, Word, PowerPoint) and able to use features like Mail Merge, simple pivot tables, etc.
• Some customer service experience will be an advantage; have a pleasant personality with good EQ and people skills.
• Able to work independently and problem solving.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Administrator, Administration & Events Management - Church Operations

 

Duties & Responsibilities

Manage administrative duties for worship services and events

• Administrative duties for events include

• liaison with vendors and ministries
• collaboration with internal ministries for manpower needs
• conduct briefings for volunteers for events
• plan and prepare Gantt chart/timeline for church wide events
• Assist the operations team in Ad hoc events or church wide events.
• Manage and coordinate events with external organizer held in church

 

• Administrative duties for worship services include

• support regular weekend services
• manage and perform sacristan duties
• performing duties at the Info Desk
• preparing schedules for Info Desk and sacristy teams
• supporting church-level events and services (e.g. Lent and Advent seasons)

 

Our Requirements

• Minimum GCE “A” level or Diploma equivalent
• Minimum of 5 years of administrative experience.  Experience in events management is an advantage
• Strong spoken and written communication skills are required to collaborate with various key ministries
• Able to work well in a team as well as independently and under tight timelines
• Proficient in MS Office Applications

 

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg