St.John's-St.Margaret's Church

Administrator (Admin & Events)

Job Description

 

Duties & Responsibilities:

Manage administrative duties for events management and worship services

 

- Administrative duties for events management

• plan and prepare Gantt chart/timeline for church wide events
• liaison with vendors and ministries
• collaboration with internal ministries for manpower needs
• conduct briefing for members’ volunteers
• Assist the operations team in Ad hoc events or church wide events.

- Administrative duties for worship services include

• support regular weekend services
• performing duties at the Info Desk
• preparing schedules for worship and preaching, and sacristy teams
• supporting church level events and services (e.g. Lent and Advent season)

 

Our Requirements:

- Minimum GCE “A” level or Diploma equivalent

- Minimum of 5 years administrative & events management experience

- Strong spoken and written communication skills are required to collaborate with various key ministries

- Able to work well in a team as well as independently, and under tight timelines

- Proficient in MS Office Applications

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Job Description

 

Primary Duties & Responsibilities:

 

1. Effect Discipleship:

• To disciple, equip and support Assistant Cell Zone Pastors in the development of their leaders and members to be a fruitful tree in maturity (loving God and growing in Christlikeness), mission (living out the Great Commission) and ministry (living out the Great Commandment to love other and serve others).
• To ensure that the discipleship postures, priorities and processes are implemented intentionally.
• To be key mobiliser and enabler in mobilizing cluster to connect to the discipleship ecosystem.
• To identify the need for discipleship in cells, know what is needed, and know how to motivate people to bring fruitfulness and growth.

 

2. Provide Pastoral Care:

• To support Assistant Cell Zone Pastors in the pastoral care of their leaders, zone members and non-zone members referred.
• Fundamental pastoral care will include encouraging, exhorting, admonishing and counselling.
• The pastoral care covers the whole life cycle from cradle to grave. It will include home visitation, hospital visitation, bereavement, practical care, crisis intervention, pastoral counselling and referral.

 

3. Provide Spiritual Leadership:

• To dream and provide the vision and direction for the zone align to the enduring and Jubilee vision of the church and cell.
• To discern, plan and lead strategically through growth pathways provided by the discipleship ecosystem. This may include coordinating, setting faith targets and solving problems.
• To develop and mentor Assistant Cell Zone Pastors, Cell Leaders and zone coordinators to work with unity of purpose in a sustained commitment to the common purpose of cells discipleship.
• To identify, mentor and develop new Assistant Cell Zone Pastors and Cell Leaders in collaboration with the Spiritual Formation Group.
• To mentor and help in cell multiplication.

 

Secondary Duties & Responsibilities:

• Assist in the weekend services as Service Pastors, Assistant Service Pastor, Prayer Companion, Lay-reader or Host team.
• Preach/teach at different settings when called upon.
• Any other duties as assigned by Vicar’s Office.

 

Our Requirements:

• Theological Diploma or Degree preferred.
• 3-5 year experience in being a cell leader or lay cell pastor.
• Recognised level of pastoral heart, spiritual stature, wisdom and leadership.
• Able to work independently without much supervision.
• Able to work well with all levels of people.
• Able to mentor and develop lay cell pastors and leaders.
• Able to serve out of a strong devotional (inner) life and domestic life (ie marriage, family or singleness).
• Able to model the standard in loving the Lord, growing in holiness, prayerfulness, knowing the Word, exercising the gifts of the Spirit and moving in faith.
• Able to own, communicate and pursue the vision of the Church as he/she leads the flock under his/her charge ie devote himself/herself to the Lord’s work here in SJSM.
• Able to commit himself/herself to working with and relating well to the Vicar and other co-leaders in the Church.

 

CVs with supporting documents and relevant referees should be sent to:  hr@sjsm.org.sg

 

Job Description

Assistant Missions Pastor

 

Objectives:

To support the Group Head and team lead in managing and growing the missions engagement of the church and its members in alignment with the church mission and vision.

 

Primary Duties & Responsibilities:

1. Assist to manage, lead-by-example and grow the assigned ministry within the group and its members in fulfilling the mission and vision of the church.

2. Develop strategies and plan programs to raise missions awareness and involvement amongst SJSMers.

3. Collaborate with other ministry teams to facilitate effective missions programs.

4. Grow the ministry at our appointed Mission Stations by planting churches, where possible and work with relevant Missions Agencies and organisations.

5. Assist to Identify, train and support missionaries into the mission field, especially at our Mission Stations.

6. Provide pastoral care for our workers in the field and assist in supervising them when assigned.

7. Oversee the care and development of the Guest Workers’ Ministry.

8. Assist in management of the allocated team budget in the running of the ministry.

Secondary Duties & Responsibilities:

1. Perform other ministry duties as assigned by Team lead or Group Head.

2. Support the administrative work of the ministry.

3. Be a welcoming host to any visitor(s) to the church during daily service.

 

Our Requirements:

• Diploma or equivalent.
• Minimum 3 years of church ministry experience.
• Theological Training, and relevant Missions Training will be asset.
• Able to lead and manage a team of staff and lay.
• Good planning and communications skills.
• Good working knowledge of MS Word, Excel and Powerpoint.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

 

 

 

Job Description

 

Objectives:

1. To serve as the Vicar’s faculty for the development of Praise & Adoration in SJSM with regard to biblical content and culturally appropriate forms.
2. To recruit and supervise a full-time team to execute weekly operational service requirements.
3. To facilitate the Praise and Adoration of congregation members at the weekly worship services of the church via teams of church/ministry members who are skilled in music, singing and the creative arts.
4. To grow a team of mature, disciple lay leaders who will lead their teams and the ministry on a collaborative basis with the Music Ministry Lay Council, Worship Leaders, Choir Leaders.  Through and with such leaders, to extend pastoral care, and where possible, discipleship challenge to all members of the music ministry.
5. To serve as the Vicar’s steward over related equipment and resources pertaining to audio visual equipment.
6. When appropriate, to develop a Creative Arts Team for the purposes of worship, ministry and the communication of the gospel and godly values to the unchurched.

 

Primary Duties & Responsibilities:

1. Provide direction for development and execution of weekly worship services and special church calendar services with regard to diet of congregational song, genre of music, competent levels of musicianship and technical infrastructure to support the vision and mission of SJSM.
2. Recruitment, interviewing, placement and organization of lay volunteer musicians, choristers, singers, artists, projectionists and PA crew, and for special churchwide events where SJSM may require such support.
3. Selection, training and equipping of worship leaders from lay volunteers.
4. Provide direction for the birth and development of the Creative Arts with regard to godly values and missional engagement to support the vision and mission of the church.
5. Recruitment, interviewing, selection and organization of lay volunteers for the areas of Dance, Drama, Creative Writing, Songwriting and Visual Arts.
6. Partner Pastoral Connexion to provide pastoral care and accountability structures within the ministry to effectively care for, and where possible, disciple the members with regard to their spiritual life, behaviour and their role and function within the Music Ministry and Creative Arts.
7. Support SJSM in the organization of ad hoc events to build up the worship and devotional lives of the congregations eg Worship Festival, Prayer Encounter, Music Ministry Encounter, Dover outreach etc.
8. Supervision of Music Ministry support team, consisting of Ministry Staff, Administrator, Technical Resource Executive and Technical Resource Officer.

 

Secondary Duties & Responsibilities:

1. Maintenance of annual subscriptions to ensure licenced use of scores and lyrics for worship teams and services eg CCLI Copyright Licence, Production Licence and Song Select License.
2. Subscription of Monthly Zoom License for use of the Ministry and Team Online Gatherings.
3. Purchase and maintenance of music equipment and props for the smooth operations of the Worship Teams and Creative Arts Teams.
4. Equipping and technical support of musicians, singers and artists towards excellence for the Lord through workshops, classes, conferences etc.

 

Our Requirements:

• Basic degree.  A theological degree/diploma in church music/worship would be an added advantage.
• Formal classical training with ABRSM Grade 8 or equivalent.
• Working knowledge of contemporary band and band arrangement, vocal harmonies and choral work is essential.
• Working knowledge of creative arts with regard to dance, drama, songwriting and visual arts an advantage.
• Efficient event organisation skills.
• A pastoral heart to disciple and encourage is critical to the role.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

 

Job Description

 

Objectives of Position

1. To lead in family life initiatives and programs in SJSM
2. To work with core teams and working committees in leading family life initiatives
3. To pastor and counsel couples involved in family life ministry

 

Primary Duties & Responsibilities:

1. Assist in the Marriage Preparation Process including first interview with couples, conduct marriage inventories and liaising and consultation with clergy
2. Be the pastoral presence and work with the lay teams in organizing parenting, pre-marriage and marriage enrichment courses
3. Provide family life related counselling e.g. parenting and marriage issues
4. Network, resource and partner with Zone Pastors, churches and external organizations to carry out family life initiatives and programs

 

Secondary Duties & Responsibilities:

1. Be part of the staff devotion group and Weekly Operations Meeting (WOM) and staff activities.
2. Perform other pastoral duties as assigned by Team Lead.
3. Organise or support other church wide events and activities as assigned
4. Be a welcoming host to any visitor(s) to the church during daily service.

 

Our Requirements:

• A diploma or degree in theology or counselling preferred.
• Have at least 2 years of experience in a church ministry context working with families.
• It will be an added advantage if candidate have had experience in family related counselling in parenting and marriage issues.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

 

Job Description

 

Primary Duties & Responsibilities:

1.  Assist the Group Head in managing and growing the youth ministry within the group and its members in fulfilling the mission and vision of the church.

2.  Assist the Group Head in managing the allocated team budget and lay members in the running of the ministry.

3.  Support the administrative and operations work of the team.

• Do room bookings, open the doors and print notes for the cells and other youth ministry related events

4.  Support and disciple the Youth Leaders in their journey as leaders

• Disciple, counsel and encourage youth leaders and cluster leaders in their leadership journey

5.  Support the running of Youth Service

• Prepare Powerpoint slides for announcements and scripture Reading.
• Load songs slides on Pro-Presenter for worship set
• Coordinate with every laity who are serving at every segment of the service.
• Provide operations and admin support for the running of Youth Service
• Assist with the role of a service pastor at the youth service to brief the service team and go through the order of service

6.  Engage and Preach to the Youths when rostered

7.  Plan and Organise the annual Youth Camp in December

• Coordinate the forming of the Camp Committee and work closely with them for the planning and organisation of the camp.
• Coordinate the basic operations of the camp from Registration, transportation, sound equipment rental, camp site arrangements and other basic administrative needs.

 

Secondary Duties & Responsibilities

1.  Perform other ministry duties as assigned by Group Head.

2.  Organise or Support other church wide events and activities as assigned

3.  Be a welcoming host to any visitor(s) to the church during daily service.

 

Our Requirements:

• Minimum Diploma in any discipline
• Minimum 3 years of church ministry experience
• Preferably One year of Theological education from a recognised institution
• Good team worker
• Good organizing and administrative skills
• Good working knowledge of MS Word, Excel and Powerpoint

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

 

Administrator (Christian Education & Family Life Ministry)

Job Description

Administrator – Christian Education (CE) and Family Life Ministry (FLM)

 

Primary duties and responsibilities

Baptism and Confirmation

1. Prepare necessary documents related to Baptism and Confirmation.

2. Conduct briefings for candidates for Baptism/Confirmation services.

3. Liaise with relevant ministries on logistics for Baptism/Confirmation services.

4. Liaise with Diocese of Singapore for relevant administrative processes.

5. Provide backend support for the conduct of baptism and confirmation courses.

 

CE courses

1. Provide backend support for the conduct of CE courses as needed.

 

Family Life Ministry (FLM)

1. Admin support for FLM : Marriage Preparation Course (MPC), The Marriage Course, The Parenting Course, Seminars/Events, weddings in SJSM, Seasons of Life Publication.

2. Facilitate admin co-ordination for events: Booking of venue, use of venue facilities, caterers, projection/sound system.

3. Admin for publicity/promotion of events, church bulletin notices with Communications Dept.

4. Registration admin process: registration forms collation (emails/info desk/post), attend to registration at event.

5. Book-keeping admin of monies collection, payment, claims, reimbursement.

6. Hospitality admin of Food & Beverage, with caterers or in-house preparation.

7. Co-ordination with Course leaders for resources, printing of notes, program, use of venue facilities.

8. Event admin at external venue e.g. MPC Retreat.

9. Administer the PREPARE-ENRICH diagnostic tool registration, collection of reports and collating each couples’ file.

10. Purchase of FLM resources.

11. To attend to enquiries within SJSM and external queries regarding FLM courses and programs (on-line, phone, at church office).

12. Wedding Admin for SJSM couple’s wedding in SJSM

 

Secondary duties and responsibilities

1. Maintain records for reporting, keep track of resources (print and non-print).

2. Any other duties as assigned by the Group Head or Team Leader.

 

Our Requirements

• Minimum Diploma-holder with at least 5 years of relevant work experience.
• Strong administrative skills, detail-oriented and comfortable with using IT; familiarity with using online conferencing platforms such as Zoom will be an added advantage.
• Proficient in MS Office applications (Excel, Word, PowerPoint) and able to use features like Mail Merge, simple pivot tables, etc.
• Some customer service experience will be an advantage; have a pleasant personality with good EQ and people skills.
• Able to work independently and problem solve.
• Some physical work is required such as moving furniture for room set-up, etc.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg

Administrator (Worship Services)

Job Description

   Administrator – Worship Services

 

Primary duties and responsibilities

1. Coordinate worship services rostering for all weekend services and adhoc services as well as ministry events requiring music team support.

2. Service load up of songs, materials for projection for weekly services and adhoc services.

3. Administrative claims, paper work to facilitate purchasing of equipment.

4. Maintaining of CCLI, song select, Zoom, reproduction licenses and monthly reporting of songs to CCLI as well as Diocesan reports.

5. Maintain worship services registry, processing of recruitment forms.

6. Prepare music chords and lead sheets required for band rehearsal and recording.

 

Secondary duties and responsibilities

1. Maintain records for reporting, keep track of resources (print and non-print).

2. Any other duties as assigned by the Group Head or Team Leader.

 

Our Requirements

• Minimum Diploma-holder with at least 5 years of relevant work experience.
• Strong administrative skills, detail-oriented and comfortable with using IT; familiarity with using online conferencing platforms such as Zoom will be an added advantage.
• Proficient in MS Office applications (Excel, Word, PowerPoint) and able to use features like Mail Merge, simple pivot tables, etc.
• Some customer service experience will be an advantage; have a pleasant personality with good EQ and people skills.
• Able to work independently and problem solve.
• Some physical work is required such as moving furniture for room set-up, etc.

 

CVs with supporting documents and relevant referees should be sent to: hr@sjsm.org.sg