(Both on Zoom Webinar)
In light of prevailing COVID-19 restrictions and rules governing the conduct of AGMs, the Diocese of Singapore (Anglican) has recommended that parishes continue to conduct their AGMs electronically as provided for under the COVID-19 (Temporary Measures) Act 2020.
SJSM will conduct a pre-AGM Forum on 11 April 2021 at 3pm for members to raise any matters of concern that arise from any item on the AGM agenda, and for answers to be provided, ahead of the deadline for the submission of the proxy voting form (see section on Notice of AGM below). The AGM will be conducted on 25 April 2021 at 3pm.
We encourage all Electoral Roll (ER) members to participate in both the Pre-AGM Forum and the AGM. Click the the sections below for details and online forms.
Timeline of AGM
Notice of AGM
Notice is hereby given that the upcoming Annual General Meeting of the members of St. John’s – St. Margaret’s Church will be held by way of ZOOM Webinar on Sunday, 25 April 2021 at 3pm to transact the following draft agenda:
1. Opening prayer
2. Vicar’s opening remarks
3. Confirmation of previous AGM Minutes of 28 June 2020 & Matters Arising
4. Appointment & Election of PCC Office Bearers, 7 Council Members and Chinese FDC Representative
5. Honorary Treasurer's Report
a. Adoption of Financial Statements for Year ended 31 December 2020
b. Adoption of Budget for Year ended 31 December 2021
c. Appointment of Auditors
6. Other reports (Chinese FDC, Hon. Secretary & Synod Rep.)
7. Chairman's Message
8. Closing remarks and Closing prayer
Under the relevant amended Order under the COVID-19 (Temporary Measures) Act 2020 (Alternative Arrangements for Meetings for Charities, Co-operative Societies and Mutual Benefit Organisations) Order 2020 S327/2020 (“the Order”) and The Amended Order – S827/2020, please note that the following rules govern the forthcoming AGM of St. John's - St. Margaret's Church, which will be conducted electronically. The amendments are applicable till 30 June 2021.
Nomination of PCC Members
Nominations for 2021/2022 PCC members will open to ER members on 29 Mar 2021. Please pray earnestly and seriously consider the nomination and election of the following:
Click the button below to submit nominations using an online form. To read more about the role of the PCC, click here.
Closing date: 15 April 2021, 1500 hours.
The annual report will be made available for download to all ER members before the Forum and AGM. If you are not on the ER but would like a copy of the report, please email firstname.lastname@example.org.
Registration for Pre-AGM Forum & AGM
Registration for the pre-AGM Forum is now open. After the closing date, those who have registered will receive a ZOOM webinar login email. Please click the button below to register.
Closing date for registration: 9 April 2021, 2359 hours.
Registration for the AGM will open on 12 Apr 2021. Following the closing date, those who have registered will receive a ZOOM webinar login email. Please click the button below.
Closing date for registration: 22 April 2021, 2359 hours.
Please note that under the current arrangements, there will not be an opportunity to raise any questions during the AGM held via ZOOM Webinar on 25 April 2021, 3 pm. Instead, members are encouraged to read the Church Annual Report, the Financial Statements and Budget, and thereafter send any questions by post (to St.John's-St.Margaret's Church at 30 Dover Avenue, Singapore 139790), or by emailing email@example.com, before 9 April 2021, 2359hrs.
The Church will also convene a Pre-AGM Forum on 11 April 2021 at 3pm over Zoom Webinar. The church leadership looks forward to an interactive discussion with members who may have questions. Please be aware that the Chairman of the AGM has decided for the record of proceedings at this forthcoming meeting to be adopted into the record of the AGM, when it is convened on 25 April 2021, 3 pm.
The purpose of this Q&A meeting is to allow members to raise any matters of concern that arise from any item on the AGM agenda, and for answers to be provided, ahead of the deadline for the submission of the proxy voting form (on or before 22 Apr 2021, 2359 hrs). We very much hope that members will join us at the meeting. We look forward to seeing you.
* We welcome regular SJSM visitors who have yet to join our Electoral Roll but wish to attend the Forum/AGM. In keeping with our Constitution however, such visitors can only be observers to the meetings.
Online Proxy Voting Form
Submissions of Proxy Forms by ER members will open on 16 Apr 2021.
Closing date of submissions 22 Apr 2021, 2359 hrs. Click below to submit the online proxy voting Form.
A member of the parish may only vote by appointing the Chairman of the AGM (ie. the Vicar) as the member’s proxy to attend, speak and vote at the meeting. This will be done by lodging a Proxy Form through the online form accessible through the button above. In appointing the Chairman of the AGM as a proxy, a member must give specific instructions with regards to voting, or abstentions from voting, in the form of proxy, failing which the appointment may be treated as invalid. A member can only vote at the AGM by submitting a completed Proxy Form not later than 22 April 2021, 2359hrs.
Requests to register for the AGM can be made via the online proxy form. ER members will receive a link by email to download a copy of the Annual Report.
The quorum for AGM 2021 is 530. The number of proxies submitted will count towards the quorum for the AGM.
Valid forms needed to meet Quorum:
Proxies submitted at 22 Apr 2021, 2359 hrs
This updated number supersedes what was published in the weekly bulletin, which was correct at time of printing.
In the event that the quorum is not met, the AGM will be postponed to 2 May 2021 at 3 pm. Information related to the session will be communicated following the inquorate AGM.
Enquiries and Requests
If you are not sure if you are on the Electoral Roll, or if you need assistance and have enquiries in matters relating to the Pre-AGM Forum, AGM, Proxy Form, or any of the online procedures, please call our helpdesk at 91357934 or email us at firstname.lastname@example.org.
Tel: 67770934 (24 hours)
Address: St.John's-St.Margaret's Church
30 Dover Avenue, Singapore 139790