Annual General Meeting 2020

  • Pre-AGM Forum: 14 Jun, 2pm
  • AGM: 28 Jun, 2pm

  (Both on Zoom Webinar)

 

In light of the COVID-19 situation and pursuant to the relevant order under the COVID-19 (Temporary Measures) Act 2020, the 2020 Annual General Meeting (AGM) of St. John's - St. Margaret's Church will be held by way of ZOOM Webinar on Sunday, 28 June 2020 at 2pm.

 

We encourage all Electoral Roll members to participate in both the Pre-AGM Forum and the AGM. Click the button below to go straight to registration or scroll down for more information.

 

ENQUIRIES AND REQUESTS

If you are not sure if you are on the Electoral Roll, or if you need assistance and have enquiries in matters relating to the Pre-AGM Forum, AGM, Proxy Form, or any of the online procedures, please call our helpdesk at 91357934 or email us at agm@sjsm.org.sg.

Click here to download the AGM Summary

Notice of Annual General Meeting (conducted via ZOOM Webinar)

Notice is hereby given that the upcoming Annual General Meeting of the members of St. John’s – St. Margaret’s Church will be held by way of ZOOM Webinar on Sunday, 28 June 2020 at 2pm to transact the following draft agenda:

1. Opening prayer

2. Vicar’s opening remarks

3. Confirmation of previous EGM Minutes of 28 July 2019 & Matters Arising

4. Appointment & Election of PCC Office Bearers, Synod Reps, 7 Council Members and Chinese FDC Representative

5. Honorary Treasurer's Report

a. Adoption of Financial Statements for Year ended 31 December 2019

b. Adoption of Budget for Year ended 31 December 2020

c. Appointment of Auditors

6. Resolutions relating to Project Spring-Winter

7. Other reports (Chinese FDC, Hon. Secretary & Synod Rep.)

8. Closing remarks and Closing prayer

Important Notes

Please note that under the relevant Order under the COVID-19 (Temporary Measures) Act 2020 the following rules govern the forthcoming AGM of the parish, which will be conducted virtually.

 

  1. A member will not be able to attend the AGM in person because of control measures that are currently in place.
  2. A member may only attend the AGM by observing and listening to the proceedings of the meeting by electronic means. This year’s AGM will be held on  28 June 2020 at 2pm by Zoom Webinar. Members who intend to be electronically present at the AGM will be required to register online  (see section below 'Submission of Proxy Form & Registration to attend AGM').
  3. There will not be an opportunity to raise any questions or matters during the AGM. Instead, members are encouraged to send any questions or raise any substantial and relevant matters by post (to St.John's-St.Margaret's Church at 30 Dover Avenue, Singapore 139790), or by emailing agm@sjsm.org.sg, before 12 June, 2359hrs. These questions and matters will be addressed during the Pre-AGM Forum on 14 June 2020 at 2pm over Zoom Webinar.
  4. A member of the parish may only vote by appointing the Chairman of the AGM (ie. the Vicar) as the member’s proxy to attend, speak and vote at the meeting. This is done by depositing with the parish an instrument of appointment (also known as the "Proxy  Form") through the online form provided.
  5. A member can only vote at the AGM by submitting a completed Proxy Form not later than 24 June 2020, 2359hrs. Quorum at the AGM will be determined by the number of valid Proxy Forms submitted by this date.
  6. After the Proxy Forms are submitted and counted, the Chairman will announce the results during the AGM.

Nomination of PCC Members

 

Nominations for the 2020/2021 PCC members and Synod representatives 2020-2023 are open. Please pray earnestly and seriously consider the nomination and election of the following:

  • People’s Warden (1-yr term)
  • Honorary Secretary (1-yr term)
  • Honorary Treasurer (1-yr term)
  • 3 Synod representatives (3-yr term)
  • 7 Parochial Church Council (PCC) Members (1-yr term)

Click the button below to submit nominations using an online form. To read more about the role of the PCC, click here.

Closing date: 12 June 2020, 2359 hours.

PCC Nomination Form

Registration for Pre-AGM Forum

Please note that under the arrangements which have been put in place this year, there will not be an opportunity to raise any questions during the AGM held via ZOOM Webinar on 28 June 2020, 2 pm. Instead, members are encouraged to peruse the Church Annual Report, the Financial Statements and Budget, and thereafter send any questions by post (to St.John's-St.Margaret's Church at 30 Dover Avenue, Singapore 139790), or by emailing agm@sjsm.org.sg,  before 12 June, 2359hrs.

 

The Church will also convene a Pre-AGM Forum on 14 June 2020 at 2pm over Zoom Webinar. The church leadership looks forward to an interactive discussion with members who may have questions. Please be aware that the Chairman of the AGM has decided for the record of proceedings at this forthcoming meeting to be adopted into the record of the AGM, when it is convened on 28 June 2020 at 2pm.

 

Given that current circumstances prevent a physical AGM (during which questions are typically raised) , the purpose of this Q&A meeting is to allow members to raise any matters of concern that arise from any item on the AGM agenda, and for answers to be provided, ahead of the deadline for the submission of the proxy voting form (on or before 24 June, 2359 hrs). We very much hope that members will join us at the meeting. We look forward to seeing you.

 

Please click the button below to request for the Annual Report (DRAFT) and register for the Pre-AGM Forum.

Register for Pre-AGM Forum

(ER Members only)

Closing date for registration: 12 June 2020, 2359 hours.

Submission of Proxy Form &

Registration to attend AGM

Proxy submission has closed. The results of the proxies will be announced during the AGM on 28 June, 2pm.

Proxy Form submissions to date

Valid forms needed to meet Quorum:

 528

Final number of valid

Proxy Forms

 774

Note:

The PCC has prepared answers to questions that we ran out of time to address at the Forum on 14 June. If you would like to request a copy of those answers, please email agm@sjsm.org.sg.

 

A link to download the Annual Report will be sent by email to all ER members.

 

We have also prepared a Chinese translation of the Chairman’s Report and PSW Report. Please likewise email agm@sjsm.org.sg to request a copy of this translation. For Chinese FDC, this will provided to all ER members

 

A member of the parish may only vote by appointing the Chairman of the AGM (ie. the Vicar) as the member’s proxy to attend, speak and vote at the meeting. This will be done by lodging a Proxy Form through the online form accessible through the button above.  In appointing the Chairman of the AGM as a proxy, a member must give specific instructions with regards to voting, or abstentions from voting, in the form of proxy, failing which the appointment may be treated as invalid.  A member can only vote at the AGM by submitting a completed Proxy Form not later than 24 June 2020, 2359hrs.

 

Requests to register for the AGM can be made via the online proxy form. ER members will receive a link by email to download a copy of the Annual Report.

Contact Information

Tel:          67770934 (24 hours)

Email:      info@sjsm.org.sg

Address:  St.John's-St.Margaret's Church

               30 Dover Avenue, Singapore 139790

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